Invitation to Bid #2021-05 - Old Portland Road Sidewalk Infill

INVITATION TO BID #2021-05 
CITY OF SCAPPOOSE 
Old Portland Road Sidewalk Infill 
Bid Submission Deadline: 2:00 pm (PST) on December 2, 2021

Notice is hereby given that sealed bids for furnishing all materials, equipment, labor, and services for the 
Old Portland Road Sidewalk Infill project (Project) for the City of Scappoose (City) will be accepted by 
the City Recorder, City of Scappoose City Hall, 33568 E Columbia Avenue, Scappoose, Oregon 97056 
until 2:00 PM on Thursday, December 2, 2021. All bids received on or before this date and time and in 
proper form will be publicly opened and read in the City Hall Council Chambers at the time set forth 
above as the deadline for receipt of bids, and thereafter bid documents, shall be made available for 
public inspection. Bids received after this date and time will not be considered. First-tier subcontractor 
disclosure forms, per the instructions to bidders, are due within two (2) working hours after the bid 
submission deadline. 

The Work to be done under this Contract consists of pedestrian and stormwater improvements to Old 
Portland Road between Dutch Canyon Road and US30. The Work includes: 
• Sidewalk, ADA Ramps, Curb and Gutter, Pavement Patching 
• Stormwater Drainage, Sanitary Sewer 
• Additional and incidental Work as called for by the Specifications and Plans 

The solicitation schedule and deadlines are generally as follows:  
• Bid Submission Deadline: Thursday, December 2, 2021 
• Anticipated Notice of Intent to Award: Monday, December 6, 2021 
• Desired Final Completion: Friday, May 13, 2022 

Contract Documents, including plans and specifications, may be examined from Willamette Print & 
Blueprint Company at https://www.wpbplanroom.com/jobs/111/details/old-portland-road-sidewalk-infill
for free and downloaded. A fee is required for hard copies, which is not refundable and return of 
the documents is not required. Bids shall only be considered valid if Bidder is included on the official 
Plan Holder List. Only the download or purchase of the Contract Documents, plans, and specifications 
from Willamette Print & Blueprint will place the Bidder on the official Plan Holder List. The City 
reserves the right to make changes to the Invitation to Bid and the resulting contract via written 
addenda, prior to the bid submission deadline. The City will not mail notice of addenda but shall publish 
notice of any addenda on the City’s website (https://www.ci.scappoose.or.us/rfps) and post the notice 
of addenda at City Hall. Addenda may be viewed on the website or picked up at City Hall. Check the City 
website frequently until the bid submission deadline as the City may, in its discretion, provide additional 
notices.

No bid will be received or considered unless the bid is submitted in writing and received on the 
prescribed forms included in the Contract Documents, mailed or delivered to the City Recorder, City of 
Scappoose City Hall, 33568 E Columbia Avenue, Scappoose, Oregon 97056 in a sealed envelope plainly 
marked on the outside of the envelope “SEALED BID” and specifying the project name, Old Portland 
Road Sidewalk Infill, and bearing the name and address of the bidder, the bidder’s telephone number 
and the bid opening date. All bids must be prepared on the prescribed forms and signed in ink by an 
authorized representative. Facsimile and/or emailed bids will not be accepted. 

No proposal will be considered by the City of Scappoose unless the Bid contains a statement by the 
Bidder that the Bidder will comply with the provisions of ORS 279C.800 to 279C.870 and 40 U.S.C. 276(a) 
pertaining to prevailing wages, as applicable. Contractor licensing under ORS 468A.720 for working with 
asbestos-containing materials is not a requirement of this project. Each bid must contain a statement as 
to whether or not the bidder is a resident bidder as defined in ORS 279A.120. Each bid must also contain 
a statement as to whether the bidder is registered with the Oregon Construction Contractors Board 
(CCB). No bid will be received or considered unless the bidder is registered with the Oregon CCB, as 
required by ORS 701.035 et seq. No bid will be considered unless the First-Tier Subcontractor Disclosure 
form is submitted by the specified deadline. Faxed copies will NOT be accepted. 

Contractors must be qualified in accordance with the applicable parts of ORS 279 in order to enter into a 
contract with the City of Scappoose for public work in the State of Oregon. The City of Scappoose will 
investigate and determine the qualifications of the bidders as part of its evaluation of the bids. 
 
Proposals must be submitted on the prescribed forms and must be accompanied by certified check, 
cashier's check, or bid bond executed in favor of the City of Scappoose in an amount not less than ten 
percent (10%) of the amount of Bidder’s maximum Bid price (including all optional work items). The 
successful bidder will be required to furnish to the City of Scappoose a performance bond and a 
payment bond each equal to one hundred percent (100%) of the amount of the bid with the selected (if 
any) optional work items as determined by the City. The successful bidder and all subcontractors will be 
required to furnish to the Oregon Construction Contractors Board a public works bond in the amount of 
$30,000, unless exempt under ORS 279C. 
 
The City of Scappoose reserves the right to reject any and all bids, to waive any irregularities, and to 
accept the bid deemed in the best interests of the City of Scappoose. The City of Scappoose may reject 
any bid not in compliance with all prescribed public bidding procedures and requirements and may 
reject for good cause any or all bids upon a finding of the City it is in the public interest to do so. 
 
Submit questions in writing to the following: Huell Whitehaus, Assistant to Public Works Director via 
email at hwhitehaus@cityofscappoose.org 
 
Replies to these questions will be posted to the City’s website at: https://www.ci.scappoose.or.us/rfps